Example of automated contract review software.

What is automated contract review software?

Contract review software is an Artificial Intelligence or Machine Learning procedure that reviews and analyzes standard contract patterns. It automates the contract review process, making it easier to screen contracts for errors and risks than using a manual process.

Most contracts, especially in business, drift to repeatedly use terms and writing that stand for ideas and concepts fixed by the law and apply the same to every such category of agreement that will be the proper grounds for automating the review.

Why should I use automated contract review software?

It can take hours to review a contract. With Artificial Intelligence and Machine Learning, you can get answers in minutes. Highlighting and flagging parts that are critical to your business when recognizing clauses and legal concepts, as well as detecting deviations and ascriptions.

Contract management is tiresome, time-consuming, and expensive process, often involving a variety of people. An online contract review tool helps to make the process more efficient, saving both time and money for your organization.

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Can contract automation review help?

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Contract review automation can help you to transform legal data and content into actionable information. An online contract management tool helps to make the process more efficient, saving both time and money for your organization.

Contract review tools highlight important clauses, warn when something is missing, and flag deal-breakers. All in less than a minute. As a result, you can forward this feedback to your customer the very same day. No more gridlock. You also get rid of obvious deal-breakers before you start wasting money and time waiting for your lawyers, and they in turn, get a cleaned-up contract that allows them to focus on providing you with cost-efficient and value-adding expert advice.

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When an automated contract review software be used?

The online service is independent of laws, which means that you can tailor the solution according to your needs. For example, you can tailor it according to the market or the companies you work with. The AI measures patterns and images, not keywords, which give a higher accuracy.

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Some examples of advantages are:

1. Having an extra pair of eyes reviewing and immediately being able to address missing parts that are vital to your agreement.

2. Sales can do an initial first check and be able to find out if the contract is at all possible to agree with.

3. Directly in the customer copy be able to add comments about counter clauses or changes that need to be done in order to comply with your company guidelines.

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Receiving contracts from your contractual counterpart can be difficult as drafting and sending feedback in a timely manner is no easy task. In the process of drafting contracts, you must identify deal breakers and risky writing, create, export and then send the feedback to the relevant internal departments to be checked off. Only then can you finalize these terms and send the end result back to the contractual counterpart.

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Who is automated contract review software for?

Contract review automation tools support industry-standard contract guidelines but can also be tailored according to your preferences or importance to your company.

It is possible to build different contract guidelines for several contract types.

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• Law firms and in-house legal teams tends to use automated contract review software as they are reviewing large amounts of contracts and simply don't have the time to do it manually. 

• Sales and management teams are using automated contract review tools to speed up the process regarding initial review and contractual follow-up.

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Automated contract review for non-lawyers

Sales and commercial teams empowered by automated contract review tool will manage more of the contract negotiation - better and faster. 

Independent of legislation and whether it is the first drafted contract version this tool can support the team reviewing and negotiating contracts by rapidly identify and act on pitfalls and hidden costs - even if you are a non-lawyer. In seconds it will find deal-breakers, advice on actions and complies feedback to your colleagues or the other party.

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How automated contract review software works?

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AI can be broadly defined as any technology capable of autonomously learning and performing actions. In the case of contract lifecycle management, AI opens up promising application points to enhance companies’ understanding of contract data and analysis, enable risk discovery, and extensively automate drafting procedures.

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Most contract review software is trained to recognize inconsistencies between a contract’s language and approved policies and terms. Some contract review software is designed to extract information from contracts at scale. This process can often be likened to contract analysis. Contract review software flag inconsistencies, giving contract managers the opportunity to revise any risky contract terms before a contract is sent out for negotiation and signing. 

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Whereas first-generation CLM software relies on rules-based automation that still requires heavy manual intervention, AI-powered contract management platforms are designed to harness contract intelligence and enable enterprises to craft stronger contracts, which will subsequently streamline all downstream stages within the contracting lifecycle.

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Combining machine learning (ML), natural language processing (NLP), and other AI technologies, AI-powered contracting software utilize a neural network-based system to identify, learn from, and offer prescriptive insights based on retrospective contracting data to help create smarter agreements, faster than ever before.

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With the latest advances in Natural Language Processing (NLP), machine learning models can learn to automatically extract and identify key clauses from contracts, thus saving hundreds of hours of manual labor.

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AI can help you make the most of contractual data regarding information discovery and visibility thorough AI-led CLM platforms that can connect with industry-standard software such as ERP, P2P, and CRM to pull in and digitize documents, which are then stored in a centralized, cloud-based repository. Once uploaded, users can utilize any search function to quickly and easily locate contracts according to the title, clauses, counterparty name, and so on.

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In regard to data extraction and accessibility, the AI engine also extracts metadata, clauses, obligations, SLAs, rate cards, and other relevant data points from contracts. This will make all granular contractual data immediately accessible.

When it comes to performance management the extracted data can then be visualized through role-based dashboards to enable supplier performance and obligation fulfillment tracking.

Is automated contract review software good?

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The main benefits of using a contract review tool are helping legal and commercial teams to mitigate contract risk with greater accuracy. Essentially by reducing the time spent when different stakeholders review standardized contracts, contract review software can make the contracting process more efficient.

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Contract review software can be used to flag unclear or outdated terms and ensure that your contracts are as robust and compliant as possible.

By using a high-quality contract review tool, legal teams can minimize the time contracts spend at the review stage, and this helps sales close deals faster. It also empowers legal teams to reduce the time they spend on contract admin and prioritize higher-value work. Using an automated contract review tool means that lawyers spend less time going over a contract which can often be extremely time-consuming.

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Save time by identifying key clauses early in the sales process. Below are 10 examples of key clauses to help you rapidly identify and act on pitfalls and hidden costs - even if you are a non-lawyer.

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1. Liability cap- Ensure every liability also has a clear cap.

2. Indirect liability- Never accept liability for indirect and consequential damages.

3. Remedy for defects- Ensure that you can choose appropriate remedies.

4. No implied warranties- Do not accept warranties that relate to how the product functions (“fit for purpose”, “merchantable, etc.).

5. Liquidated damages- Do not accept liquidated damages or penalties, except in case of delayed delivery.

6. Price adjustments- Do not accept fixed or firm prices for longer contract periods.

7. Payment terms- Do not accept long payment periods.

8. IP rights- Do not allow any transfers of intellectual property rights (IPR) to the customer or grant IPR to the goods provided.

9. Indemnities- Try to avoid indemnities. But if this clause is a deal-breaker for the party, you should limit them to only: damage to property or personal injury, death and IPR infringements.

10. Governing law- Only accept the governing law of where you have offices or legal representation.

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Though some studies have found that automated contract review software can be more accurate than human review, not all contract review software platforms offers the same maturity of advanced readings, interpretations  and machine learning.  Some are still in the early stages of development, and all platforms are continuously developing. 

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Unfortunately, this means you should be wary when removing human oversight from the contract review process altogether. This is particularly true for high-value and complex agreements.

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Automated contract review software should be used as a complement to make the contracting process more efficient and not as a substitute of legal and management teams that still need to approve contract prior to signing.

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